Infectious Disease/Pandemic

Contagious Disease Plan
I. PURPOSE:
The purpose of this plan is to:
•Safeguard the welfare of students and employees
•Manage the operations of the college in an effective and efficient manner
•Inform and advise the college community
•Establish operating procedures appropriate to all constituents of the College community
The purpose of the plan is not to serve a pandemic disease response plan. Please see the appropriate response plan.
II. SCOPE:
The Policy shall be implemented for contagious diseases commonly found in the College population and which can be transmitted by air, object or through casual contact. Examples of these contagious diseases include, but are not limited to: Chicken Pox, Varicella Rubella, Measles, Mumps, Rubella, Meningitis, Tuberculosis (TB), or other highly contagious diseases. Remove Chicken Pox and Rubella
Excluded from this policy are contagious diseases transmitted through sexual contact, or through needle use. [see attachment of Reportable Diseases/Conditions in Florida effective 6.4.2014] III. OBJECTIVES:
The objectives of the contagious Disease Plan are to:
•Define contagious diseases
•Identify reporting requirements
•Identify individuals and groups with responsibilities in the presence (outbreak) of a contagious disease
•Provide information about methods of self-protection for members of the College community
•Recommend a program of education and training for members of the College community
IV. DEFINITIONS:
Contagious Disease – A contagious disease is an illness due to a specific infectious agent or its toxic produces which can be transmitted from one individual to another. A contagious disease may be transmitted directly from one body to another without the aid of other objects, e.g., kissing, droplet spray from sneezing, coughing, spitting, singing or talking. It may be transmitted indirectly when an
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object transmits the organism. Objects of transmission may be clothing, linens, utensils, food, water, milk, air, soil or insects.
Contagious Period – The contagious period is that period of time or times during which the infectious agent may be transferred directly or indirectly from an infected person to another person.
V. POLICY AND PROCEDURES:
A. Procedures for Treating Students with Contagious Diseases Who Reside In College Housing:
1. Wellness Center staff shall examine patients presenting symptoms of a contagious disease and determine appropriate medical care based upon confirmed diagnosis.
2. Upon determination of a contagious disease diagnosis, the Wellness Center staff will contact the AVP for Student Affairs/Dean of Students immediately to convene the BETA team including the following staff: Lead Nurse Practitioner, Campus Safety Officer, Director of Facilities Management. BETA Team notes and guidelines will be thoroughly documented and information will be provided in writing to the student.
3.The Wellness Center staff will also follow standard operating procedures including offering to contact parents and families.
In the event a student is transported and is incapacitated, incoherent, or under mandated hospitalization the Dean of Students (or delegate) will call the students emergency contact(s). Dean of Student (or delegate) will contact parents as soon as possible upon being notified of the emergency. Dean of Student (or delegate) will leave a non-specific emergency contact message in the event contacts are not reached.
Wellness Center medical transportation: In the event a student is transported and is incapacitated, incoherent, or under mandated hospitalization the Dean of Students or delegate will call the students emergency contact(s). [Append a checklist for RLE Isolation] 4. If a patient has been diagnosed as having a contagious disease by the Wellness Center staff or other medical agency, the medical provider who completed the initial evaluation of the patient shall determine if the patient should return home. If the patient is unable to leave campus, the Senior Director of Student Life/Office of Residential Life & Explorations (or his/her designee) shall make provisions to isolate the patient on campus, as quickly as possible. While arrangements are being made about location of isolation, the patient shall remain in observation at the Wellness Center. This option, returning the patient home or keeping the patient in isolation on campus, is intended to prevent the spread of the contagious disease. The preferred practice shall be to return the patient to his/her home (off campus) if possible.
5. In the event that a patient with a contagious disease must remain on campus and in isolation, the Wellness Center Director, or his/her designee, shall, in consultation with the AVP for Student Affairs/Dean of Students and BETA Team, determine the extent of the involvement of the other college offices in the management of the contagious disease. This decision will be based upon the evaluations of the risk to the College community. College
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offices may include: Office of Residential Life & Explorations, Facilities Management, Campus Safety, Marketing and Communications, and Human Resources. The directors of each of these offices shall be contacted. These individuals shall implement plans to care for the infected patient and to maintain a safe and orderly campus environment.
a. The Senior Director of Student Life/Office of Residential Life & Explorations shall confirm the location in which the patient is recovering to all appropriate parties within the Office of Residential Life & Explorations.
b.The Senior Director of Student Life/Office of Residential Life & Explorations shall advise staff of procedures to be used to communicate with the infected patient and in serving the residential needs of the infected patient with the assistance of the Wellness Center.
c. The Senior Director of Student Life/Office of Residential Life & Explorations shall be responsible for coordinating food services for the infected patient during the recovery period in college housing.
d. The Director of the Facilities Management shall arrange for routine and special custodial services for the area in which the patient is recovering. The Director of Facilities shall be responsible for informing all facilities staff who are assigned to the isolation area of the diagnosis and mode of transmission of the disease. The Director of Facilities, with the assistance of the Wellness Center, shall inform the staff of the recommended methods of self-protection that should be used in carrying out routine and special custodial service.
e. The Assistant Vice President of Public Safety shall, with the assistance of the Wellness Center, inform the safety officers that a person with a contagious disease is convalescing on campus. The AVP Director shall provide the officers with information about the disease, the location where the patient is recovering, and the recommended methods of self-protection should the campus safety or police come into contact with the infected person.
f. The AVP of Student Affairs/Dean of Students shall be responsible for notifying the Office of Disability Services of the incident and requesting that the necessary academic faculty and staff be advised.
g. The Director of Marketing and Communications, or his/her designee, shall prepare appropriate news releases and coordinate public relations inquiries.
6. In all cases, the AVP of Student Affairs/Dean of Students shall inform the AVP of Human Resources/Risk Management of his/her decision relative to Item #3 above. Does this refer to number 3 or 4 above once numbers are corrected?
7. Before a patient is discharged from isolation and before the patient may return to classes: [a medical evaluation and supportive laboratory studies should be completed to confirm non contagious status. A student may be evaluated on or off campus and the coordination to
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prevent the spread of the communicable disease to others (droplet or contact isolation) will be completed through the wellness center.] If a medical evaluation is completed on campus the student will use an alternate entrance for medical exam to prevent an outbreak from occurring, and proper precautions will be used by medical staff in the Wellness Center (for example, droplet or contact isolation).] B. Procedures for Treating Students with Contagious Disease Who Reside Off-Campus:
1. Wellness Center staff shall examine patients presenting symptoms of a contagious disease and determine appropriate medical care based upon confirmed diagnosis.
2. Upon determination of a contagious disease diagnosis, the Wellness Center staff will contact the AVP for Student Affairs/Dean of Students immediately to convene the BETA team including the following staff: Lead Nurse Practitioner, Campus Safety Officer, Director of Facilities Management. BETA Team notes and guidelines will be thoroughly documented and information will be provided in writing to the student.
3.The Wellness Center staff will also follow standard operating procedures including offering to contact parents and families.
In the event a student is transported and is incapacitated, incoherent, or under mandated hospitalization the Dean of Students (or delegate) will call the students emergency contact(s). Dean of Student (or delegate) will contact parents as soon as possible upon being notified of the emergency. Dean of Student (or delegate) will leave a non-specific emergency contact message in the event contacts are not reached.
Wellness Center medical transportation: In the event a student is transported and is incapacitated, incoherent, or under mandated hospitalization the Dean of Students or delegate will call the students emergency contact(s).
In the event that a patient with a contagious disease must remain on campus and in isolation, the Wellness Center Director, or his/her designee, shall, in consultation with the AVP for Student Affairs/Dean of Students and BETA Team, determine the extent of the involvement of the other College offices in the management of the contagious disease. This decision will be based upon the Director’s and AVP for Student Affairs/Dean of Students evaluations of the risk to the College community. College offices may include: Residential Life & Explorations, Facilities Management, Campus Safety, Marketing and Communications, and Human Resources. The directors of each of these offices shall be contacted. These individuals shall implement plans to care for the infected patient and to maintain a safe and orderly campus environment.
a. The AVP of Student Affairs/Dean of Students shall be responsible for notifying the Office of Disability Services of the incident and requesting that the necessary academic faculty and staff be advised.
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b. The Director of Marketing and Communications, or his/her designee, shall prepare appropriate news releases and coordinate public relations inquiries.
4. In all cases, the AVP of Student Affairs/Dean of Students shall inform the AVP of Human Resources/Risk Management of his/her decision relative to Item #3 above.
5. Before a patient is discharged from isolation and before the patient may return to classes: [A medical evaluation and supportive laboratory studies should be completed to confirm non-contagious status. A student may be evaluated on or off campus by a medical provider. If a medical evaluation is completed on campus the student will use an alternate entrance for medical exam to prevent an outbreak from occurring, and proper precautions will be used by medical staff in the Wellness Center (for example, droplet or contact isolation).] VI. RESPONSIBILITIES:
1. It is the responsibility of all affected parties to report all contagious diseases to the Wellness Center Director or Human Resources. The Director shall notify the Vice President for Student Affairs who shall in turn notify the President when a contagious disease threatens the College community.
2. It is the responsibility of the Wellness Center to report specific contagious diseases to the appropriate public health agencies in accordance with the State of Florida health laws.
3. The responsibility for coordination of the implementation of the Contagious Disease policy shall be shared among the following groups: Wellness Center, Office of Human Resources/Risk Management, Residential Life & Explorations, Rollins Dining Services, Student Affairs, Facilities Management, Campus Safety, Marketing and Communications.
4. When deemed appropriate by the Vice President for Student Affairs, it is the responsibility of Marketing and Communications to publicly announce that an epidemic of a contagious disease has been confirmed, and to state the related facts that serve to inform and protect the College community.